Update your contact details

If we have your email address, you'll find it easiest to start with our Check Details page. From there you can request an email with your details as we have them recorded, and get a link to edit a pre-filled update form. That lets you check what we have on file, and saves you having to re-type all of your information.

On the other hand, if you're new, we don't have your email address on file, or there's some other reason email doesn't work for you, this is the best way to get your details updated.

Security code

The form has a place to enter your security code. If you're receiving the newsletter by post, the code is at the top right of recent address labels. If you've used the Check Details tool, the code is in the email, but you're better off following the instructions there than filling in a new form. If you know your security code, please use it. Don't worry if you don't know your code; if you found this form before we told it to you, or you've lost it, you can still fill in your details. We'll get in touch with you before we change anything and make sure it really was you entering your details. This way we can ignore any internet trolls that find the form and try to abuse it. More on this below.

Form

Head over the Contact Details form to:

  • Update your email and postal addresses.
  • Opt in or out of receiving the newsletter and email communication.
  • Provide some feedback to the committee.
  • Help the club out by answering a couple of brief survey questions.
  • Have your details removed from our membership list.

Your club is always looking for interesting ways to keep members engaged and active. If you need to update your details anyway, please consider taking a moment to answer the survey questions. We'd like to know more about what interests you most about the hobby, what you'd like to learn more about, and anything else you'd like the club to help with.

How does my data get updated?

It's not really all that sophisticated, you fill in a Google form and that puts your answers in a spreadsheet for us. When you submit it the person maintaining our members' details will copy and paste from there into the membership list. Since a human looks over this information before doing anything with it, we can spot issues before they escalate. For instance, if you've made a mistake or something you can just send another form and say so in the comments.

Every time somebody submits the form we get an email so we know to follow up on it.

To protect against potential abuse each member is assigned a unique security code. The simplicity of the system means the form has to be open to the whole world to use; if someone knew your callsign and name they could pretend to be you. The code is not a password, it's just a unique code that we assigned to you. We manually check that what you entered matches the one we created.

My hope is that this proves to be better than nothing. At the moment it's the best I can think of for free. In time I might learn how I can automate this a bit more using free tools, or we might decide it's worth while spending a few dollars a year for an altogether better system. — ZL1FAT